Indicator 12 is the percentage of children found eligible for Part B with an IEP implemented by their third birthday. 

Terms to Know: 

Part B: Children eligible for IDEA services ages 3-21.  Part C: Kentucky’s Early Intervention System (KEIS) eligibility for children under age 3. Data Collection: Quarterly, the OSEEL receives a list of children who are potentially eligible for Part B (at age 2.5) from KEIS. The OSEEL generates a report and provides LEA preschool coordinators with a list of transitioning children. The OSEEL provides a Microsoft Form to all LEA DoSEs and preschool coordinators to enter the Indicator 12 data. Data is collected in five categories: 

a. Number of children who have been served in Part C and referred to Part B for Part B eligibility determination; 

b. Number of those referred determined to be NOT eligible and whose eligibility was determined prior to their third birthday; 

c. Number of those found eligible who have an IEP developed and implemented by their third birthday; d. Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services or to whom exceptions under 34 CFR §300.301(d) applied; and 

e. Number of children determined to be eligible for early intervention services under Part C less than 90 days before their third birthday. 

The LEA submits its review results via the self- assessment report to the OSEEL, where the OSEEL checks the LEA’s self-reported data for completion, duplication and errors. The OSEEL then reviews and validates self-reported non- compliance and performs random desk reviews to validate self-reported compliance.

Data Collection:

The OSEEL provides a self-assessment spreadsheet to all LEA DoSEs to enter the Indicator 11 data. The OSEEL instructs LEAs to randomly select and then review 10% of students who received parental permission for an initial evaluation, for a total of no fewer than 10 and no more than 50 students. The LEA submits its review results via the self-assessment report to the OSEEL, where the OSEEL checks the LEA’s self-reported data for completion, duplication and errors. The OSEEL then reviews and validates self-reported non-compliance and performs random desk reviews to validate self-reported compliance.

Measurement:

The measurement for Indicator 12 must account for children included in category a but not included in categories b, c, d, or e and indicate the range of days beyond the third birthday when eligibility was determined, the IEP developed and the reasons for the delays. The OSEEL calculates Indicator 12 as a percentage, where the total number of students in category “c” is divided by the number of students in category “a” minus the number of students in category “b” minus the number of students in category “d” minus the number of students in category “e” multiplied by 100. Percent = [(c) divided (a-b-d-e)] times 100. 

Investigative Questions: 

To stimulate thinking and discussion among district and school personnel regarding the root causes of Indicator 12 performance, investigative questions may be accessed HERE.  

Resources: 

Technical Assistance Network - KDE Early Childhood Regional Training Centers (RTC) 

Early Childhood Technical Assistance Center (ETCA)

Center for IDEA Early Childhood Data Systems (DaSy)

IDEA Data Center (IDC)

Common Questions: 

Q: If an LEA receives a referral from Kentucky’s Early Intervention System (KEIS) in less than 90 days before a child’s third birthday, is the LEA still required to have the IEP in place by the child’s third birthday? 

A: The LEA is responsible for: 

• Ensuring that an initial evaluation under Part B is completed and if eligible, 

• An IEP is developed and implemented by the child’s third birthday, even if the timeline for conducting an initial evaluation expires after the child’s third birthday 

Q: If a Kentucky’s Early Intervention System (KEIS) child’s Individualized Family Service Plan (IFSP) ends a couple of weeks before they turn 3 and the family declines to have a new IFSP meeting for just a short amount of time, does this impact their eligibility for Part B at their 3rd birthday? 

A: If there is a lapse between a KEIS child’s IFSP and referral, the child would no longer be receiving KEIS services. This would change their status from transition to a new referral. Timelines would then start over and the LEA would have 60 school days from the referral date to place the child. However, if KEIS follows the requirement of scheduling the transition meeting at least 90 days before the 3rd birthday while the child is still receiving services, then the child would remain as a transition status. The LEA would have the ability and responsibility to begin evaluation and potential placement within the required timeframe.