Indicator 11 is the percentage of children evaluated for special education services within 60 school days of parental consent. 

Terms to Know: 

Child Find: Following the requirements of 707 KAR 1:300, Section 1 (1) (a), LEAs must have policies and procedures that plan and implement a child find system to locate, identify and evaluate each child with a suspected disability age 3 to 21. 

Evaluation Procedures: LEAs shall ensure that a full and individual evaluation is conducted for each child considered for specially designed instruction and related services prior to the provision of services.

Data Collection:

• The OSEEL provides a self-assessment spreadsheet to all LEA DoSEs to enter the Indicator 11 data. The OSEEL instructs LEAs to randomly select and then review 10% of students who received parental permission for an initial evaluation, for a total of no fewer than 10 and no more than 50 students. The LEA submits its review results via the self-assessment report to the OSEEL, where the OSEEL checks the LEA’s self-reported data for completion, duplication and errors. The OSEEL then reviews and validates self-reported non-compliance and performs random desk reviews to validate self-reported compliance.

Measurement:

The OSEEL calculates Indicator 11 by taking the total number of children whose evaluations were completed within 60 school days from parental consent and dividing it by the total number of children from whom the LEA received parental consent to evaluate and then converting the result to a percentage. 

Investigative Questions: 

To stimulate thinking and discussion among district and school personnel regarding the root causes of Indicator 11 performance, investigative questions may be accessed HERE.  

Resources: 

Quick References for IDEA Part B Data

Eligibility for IDEA Services

KDE Monitoring Documents

Child Find and Initial Evaluation Resources

Implementing Effective Child Find and Initial Evaluation Process in Your District

Chronic Absenteeism: Recognizing Child Find Obligations

Common Questions:

Q: Does the 60 school day timeline end at eligibility or the creation of an IEP if eligible? 

A: According to 707 KAR 1:320, Section 2 (3) the 60 school day timeline is measured from the time an LEA receives parental consent for an initial evaluation of the student until the eligibility date. According to 707 KAR 1:320, Section 2 (4) within this sixty (60) school day period, an LEA shall ensure that the ARC meeting to develop an IEP for the child is conducted within thirty (30) days of the determination that the child is eligible. 

Q: Are there exceptions to the 60 school day requirement? 

A: There are two exceptions to the 60 school day requirement:

• If the child moves to a new LEA after consent and prior to the completion of the evaluation, the LEA and the parent can determine a new completion date as long as the LEA is making significant progress; and 

• If the parent repeatedly fails or refuses to produce the child for evaluation.

Q: How are non-traditional instruction days counted in the 60 school day timeline? A: Non-traditional instruction days are included as any other instructional day in the 60 school day timeline. Q: If the preschool calendar only has two instructional days per week, does the LEA have 30 weeks to meet the 60 school day timeline? 

A: Although preschool calendars in IC may only have two, three or four instructional days per week, the preschool needs to use the LEA calendar for grades K-12 to count the school days between Consent for Evaluation and Eligibility Determination, as the LEA is the responsible party for evaluation. 704 KAR 3:410, Section 6 (3) states the hours of operation of the halfday program may vary but shall provide a minimum of two and one-half hours of classroom time per day, which shall not include the time required to provide breakfast or lunch. The program shall provide direct services for children or parents for the minimum number of teaching days set by the local school district for the school year.